Job Summary:
Under immediate supervision, apply a general knowledge of payroll and personnel transactions and perform the full range of standardized payroll and personnel transactions for specific actions, categories of employees or campus departments.
Responsibilities
Under immediate supervision, apply a general knowledge of payroll and personnel transactions and perform the full range of standardized payroll and personnel transactions for specific actions, categories of employees or campus departments.
• Review, audit, reconcile, and correct personal data information.
• Process pay for new hires, rehires, additional employment, special consultant, summer session, students.
• Update/issue pay due to promotions, reassignment, reclassifications, leaves, increases due to California Bargaining Unit (CBU).
• Utilize established policies and procedures to determine retirement membership status.
• Work with Faculty Affairs and Development (FAD) and college departments to insure proper processing of temporary faculty contracts
and tenure-track appointments.
• Document, analyze, generate, and reconcile pay for hourly, final settlements, academic adjustments, overtime (OT), shift differential,
stipends, excess hours, and miscellaneous per the Fair Labor Standard Act (FLSA) and CBU agreements.
• Perform data entry for student hires into Personal Information Management Systems (PIMS).
• Process and maintain verifications of employment and Employment Development Department (EDD) verification.
• Prepare documents requested for audits (KPMG, State Controller's Office (SCO), etc).
• After the manager approves the time, update and maintain the unit Absence Calendar in Microsoft Outlook. This calendar will be used to verify time off in the Absence Management system.
• Perform other classification related duties and responsibilities as assigned by the director.
• Other duties as assigned.
Minimum Qualifications: Required Education and Experience
Education: any equivalent combination of education and experience which provides the required knowledge and abilities.
Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.
Required Qualifications
Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position.
Working knowledge of general office methods, practices and procedures.
Preferred Qualifications
Previous experience in higher education.
Knowledge and/or familiarity with: CSU Oracle/PeopleSoft Finance and HR systems; CSU Payroll and Collective Bargaining Units.
High School diploma or General Education Degree (GED).
Attention to detail.
The ability to accurately perform mathematical calculations, organize a high volume of work effectively and meet strict deadlines.
Compensation and Benefits:
Anticipated Hiring Range: up to $3,680 per month.
Classification Salary Range: $3,680 - $5,961 per month.
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: November 20, 2024 at 11:55 pm PST.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act