Job Summary:
Individual contributor providing day-to-day administration of programs, and/or perform a variety of administrative and technical duties requiring knowledge of methods and procedures in support of the CSU. Administrative and analytical work relates primarily to operations and procedures.
Responsibilities
- Point of contact and functional lead in the administration of the Time and Labor and Absent Management modules in PeopleSoft,
and the Common Human Resource System Project (CHRS)
- Perform a variety of administrative, technical and analytical duties of limited to moderate complexity
- Analyze and test HCM PeopleSoft releases and upgrades in relation to Time and Labor and Absence Management before changes are moved into production – perform as tester following application patches and tool updates as well as major system upgrades
- Alongside the IT PeopleSoft Support Team, analyze test scrips to ensure comprehension
- Create and maintain business process guidelines for Absence Management and Time and Labor in order to provide the campus
community with proper training documentation
- Participates and provides feedback, solutions and recommendations as a CMS HUG team member
- Learn, interpret, and apply policies and procedures relating to and impacting PeopleSoft
- Conduct regular audits to ensure information in the PeopleSoft and PIMS systems are accurate and in compliance in preparation for the
implementation of CHRS (education, gender, birthdate, etc).
- Support wide range of Payroll processing duties, to include:
- Updates to personal data information.
- Hire and process pay for new hires, rehires, additional employment,
special consultant, summer session, students.
- Update/issue pay due to promotions, reassignment, reclassifications, leaves, increases due to CBU.
- Determine retirement membership status.
- Work with FAD and college departments to insure proper processing of temporary faculty contracts and tenure-track appointments.
- Document/analyze/generate/reconcile pay for hourly, final settlements, academic adjustments, OT, shift differential, stipends, excess hours, and misc. per FLSA and CBU agreements
- Work alongside the Leaves Coordinator to assure accurate processing of pay for employees on leaves, including non-industrial and worker’s compensation.
- Provide customer service by responding to general Payroll inquiries including CalPERS eligibility, leave accruals, social security and Medicare taxation, pay periods, holidays, EDD audits/data requests, employment verification and other inquiries related to pay and employment.
- Other duties as assigned.
Minimum Qualifications: Required Education and Experience
Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Required Qualifications
- Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Preferred Qualifications
- 3-5 years Human Resources and/or Payroll experience
- Hands-on experience with and thorough understanding of various PeopleSoft modules
Compensation and Benefits:
Anticipated Hiring Range: minimum $3,879 - maximum $5,561 monthly.
Classification Salary Range: $3,879 - $7,488 per month.
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: November 20, 2024 at 11:55 pm PST.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act